Room Booking

The Michael Smith Laboratories has 4 small meeting rooms (capacity 12 to 20) and 2 larger rooms (cap 48-100) which are available free of charge to the UBC research and academic community depending on availability. Booking of the two larger rooms is normally reserved for special lectures, workshops, and other one-of-a-kind scientific events that cannot be accommodated by Classroom Services. The application that keeps track of our room bookings is only accessible through the Michael Smith Laboratories wired networks. If you are inside our network then you can view room availability at http://roombooking.msl.ubc.ca.

Submit your room booking request within the Michael Smith Laboratories by using the form below. For more information on what is availabe in each of our conference rooms view the Audio / Visual Systems section.

Your Name: *

Department/Company/Organization: *

Email Address: *

Telephone Number: *

Name of Function: *

Are you a UBC Group?: *

Yes

Non-UBC Groups will be charged for room rental, please check the current rental rates before booking.

Specify size of room needed (or, if known, which MSL room you would prefer): *

Date Required (From): *

Date Required (To):

Time of Room Required (From): *

Time of Room Required (To): *

Do you require access to the building after 5:00 pm or on the weekend?: *

Yes

Do you require access to the audio visual systems?:

Video Webcast - Only Available for MSL Researchers

Video Recording - Only Available for MSL Researchers

Video Conference - Only Available for MSL Researchers

Teleconferencing Phone $10/hr

Video Conferencing

When scheduling a video conference we require you to arrive at least 30 minutes before your presentation is scheduled to start so we can have time to troubleshoot any issues that may arise in the setup. If necessary, please modify your booking time to accommodate this.

For information on our Polycom video conferencing system please visit our conferencing page.

Remote Group Name: *

The name of the remote group or institution we will be connecting to.

Remote Technical Contact: *

Contact information for the person or group in charge of setting up the remote video conference system.

Remote Video Conference System Network Address:

The network address of the remote system you will be connecting to. This is either an IP address (ex. 111.222.333.444) or domain name (ex. vidcon.example.ubc.ca).

Will you be sharing presentation slides?: *

Yes

Will the remote group be sharing presentation slides?: *

Yes

Do you require technical support ($75hr – one hour minimum charge)?: *

Yes

AV systems & IT support expenses to be billed to (UBC speedchart + account code):

If you are a UBC group and selected any of the billable options above please provide a speedchart + account code against which the expenses will be billed.

The room will be left clean after my meeting, including the disposal of food, drink bottles, utensils and wiping the table(s) clean.
The room will be returned to its original configuration immediately following my meeting.
I will ensure that no food or drink is brought into the Lecture Theatre (room 102).
No posters or signs will be taped to the wood doors leading into the Lecture Theatre or on the Nobel Lecture display.
All signs put up for my event (on entrance doors, etc) will be removed immediately following my event.
The data projector, speakers and power cords will not be adjusted in any way.
I will be invoiced if charges are incurred for the removal of coffee or food stains, or repairing damaged furniture or equipment.

Agree to terms of use: *

Yes, I agree to these terms of use

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