BOOK A ROOM

Book a Room for: Non-UBC Personnel

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Non-UBC Personnel

Rooms 101 and 102 are available for bookings in the Michael Smith Laboratories. Please note that due to limited availability, non-MSL personnel are only allowed to book within 6 weeks of the booking start date and rental fees will apply. These rooms are only available during office hours (8:30AM-4:30PM). If you have any special requests, please note them in the “Additional Event Notes” box. Groups that require assistance for A/V, please contact UBC IT directly.

Room 101: Multi-Purpose Room

First Floor

Capacity: 32 seated, 70 standing

  • Ceiling HD 1080p Panasonic projector
  • Cabling for HDMI and VGA video
  • Projection screen
  • AV sound system with ceiling speakers
  • Lecture podium
  • White boards
  • Tables and chairs
  • UBC wireless networks available

Wireless microphones, pointers, clickers, and laptops available for sign-out from reception. Groups that require assistance for A/V, please contact UBC IT directly.

Rental Fees:
1 hour – $100.00
½ day (up to 4 hours) – $200.00
Full day (4-8 hours) – $350.00

ROOM BOOKINGS – TERMS OF USE

 The Michael Smith Laboratories reserve the right to invoice a minimum fee of $50 if the following conditions are not met.

 Terms of use

  • Room bookings cannot exceed the seating capacity of the room due to fire regulations.
  • Any damage of equipment and/or furniture must be reported immediately. Repair or replacement cost will be charged to the organizer and future bookings may be refused or restricted.
  • Room bookings are schedule to begin and end of the hour or half-hour. Your event should end 10 min prior to the scheduled end time to allow for transition to the next booking.
  • The projector, speakers and power cords will not be adjusted in any way.
  • All signs posted for the event (on MSL entrance doors, walls, etc.) will be removed immediately following the end of the event.
  • The room will be returned to its original table configuration.
  • The room will be left clean after your meeting.
    • Including the cleaning of the tables and white boards.
    • Including the disposal of food, drink bottles, and utensils.
    • Including the small kitchen off the multipurpose room.
    • All catering equipment will be moved to the hall bench or a table in the hall/lobby for pickup. This way other groups are not disturbed when the catering company returns for pickup.

Room 102: Lecture Theatre

First Floor

Capacity: 100 seated

  • Ceiling HD 1080p Panasonic projector
  • Cabling for HDMI, VGA, and composite video
  • Projection Screen
  • AV sound system with ceiling speakers
  • Lecture podium
  • Theatre chairs
  • UBC wireless networks available

Wireless microphones, pointers, clickers, and laptops available for sign-out from reception. Groups that require assistance for A/V, please contact UBC IT directly.

Rental Fees:
1 hour – $150.00
½ day (up to 4 hours) – $275.00
Full day (4-8 hours) – $450.00

ROOM BOOKINGS – TERMS OF USE

 The Michael Smith Laboratories reserve the right to invoice a minimum fee of $50 if the following conditions are not met.

 Terms of use

  • Absolutely NO food or drink is to be brought into the theater.
  • Room bookings cannot exceed the seating capacity of the room due to fire regulations.
  • Any damage of equipment and/or furniture must be reported immediately. Repair or replacement cost will be charged to the organizer and future bookings may be refused or restricted.
  • Room bookings are schedule to begin and end of the hour or half-hour. Your event should end 10 min prior to the scheduled end time to allow for transition to the next booking.
  • The projector, speakers and power cords will not be adjusted in any way.
  • No posters or signs will be taped to the wooden doors leading into the Lecture Theatre.
  • No posters or signs will be taped on the Nobel Lecture display.